A Workers' Guide to Wage Theft: What to Do If Your Boss Steals Your Wages

Wage theft is common in low-wage industries in California.

Tens of thousands of workers — in restaurants, nail salons, warehouses, farms, car washes and other industries — lose out on millions of dollars in stolen wages each year.

Wage theft happens when employers deliberately pay workers below the minimum wage, deny them meal or rest breaks, fail to pay overtime premiums or engage in other practices to cheat them out of pay.

Last year more than 19,000 workers filed claims with the state alleging wage theft totaling more than $338 million. It takes the state an average of 505 days to decide these individual wage claims, according to Labor Commissioner data, so workers can wait years to be paid.

Besides this, many workers — especially immigrants, persons of color or women — find speaking out about wage theft intimidating and risky.

So what should you do if you find yourself in this situation?

Some advocates and community organizers shared their best practices and advice. Here are their answers to your questions and some advice for workers:

Q: I think my employer might be stealing my wages. Should I talk to my boss?

A: Are the hours you worked and your paychecks not adding up? Does your employer take the tips you earned on the job? Are you wondering why your boss is paying you with personal checks, instead of using a payroll system with the usual paycheck deductions?

Your boss could be stealing your wages.

If your paychecks don't reflect your work hours or there are other issues with your check, worker advocates recommend asking your boss about it.

But first, says Andrea Gonzalez, a worker advocate, workers should do a little research. Look online for news clippings about your employer. Or search the employer's name on the Labor Commissioner's website.

Type the company's name into their search tool at the top to see if the company has a history of labor violations and complaints from workers. Also you can use the Wage Claims Search and Judgment Search options in the menu on the side of the page. Research could help minimize your risk of employer retaliation.

Gonzalez, who is organizing director of CLEAN, a Los Angeles car wash worker center, advises that if you confront your employer, initiate the conversation with a "curious tone" rather than an accusatory one. Mention that you've noticed your hours aren't matching up with your payment. Or ask to take your legally mandated rest breaks, if that's the issue, she said.

Any time you meet with your employer, advocates recommend you document the date and time and write down how they respond to your questions.

If your employer does have a history of labor violations, it might be best to first connect with a worker center — a community or nonprofit organization that provides support for low-income workers. There are at least 47 worker centers across the state, and California’s labor offices have partnered with 17 of them for certain industries.

Q: How can I prove that my boss isn't paying me for the hours I worked?

A: Advocates recommend each worker keep their own updated records of the hours they work, perhaps in a calendar, a notebook or on a cellphone. If a state or federal agency or a district attorney contacts your employer, a clear timeline of your hours worked as well as a record of any retaliatory actions against you or your coworkers can help move an investigation forward.

Note as many details about your job as possible. For example, log what time you started work, what time you left and what days you get paid. Write down the names of the person who hired you, your supervisor and the person who sets your schedule, any information relevant to your pay and schedule.

Advocates also recommend documenting any time your boss denies you legally-required meal or rest breaks, or whenever your boss makes you work for more than eight hours, and whether you are paid overtime pay. Generally, for hourly workers, state law requires your employer to pay time-and-a-half for work beyond eight hours a day or 40 hours a week. It's more if you work beyond 12 hours a day or for seven days straight.

Don't throw out these records, says Ana Aldama, senior investigator at theMaintenance Cooperation Trust Fund, a statewide janitorial industry watchdog group. Workers should hang onto these records for at least three years, in case the company comes under investigation in the future.

Q: What should I know about keeping track of my pay?

A: Similarly advocates recommend collecting any documentation of payment such as your paystubs, contracts or agreements for piece rates.

By state law, your employer is required to give you an itemized wage statement. It should include your name; the dates of the pay period; how much you earned; your employer's name, address, and contact information; federal and state tax deductions, any paid sick leave you accrued; and Social Security, Medicare and any other deductions. This information will help you figure out if you are paid properly and could be useful if you pursue a wage claim.

If your employer pays you in cash, be sure to note how much it is in each pay period. If they pay you in personal checks, take a photo or scan the check. Some employers pay workers with personal checks as a way to avoid paying overtime premiums or workers’ compensation insurance.

You are legally entitled to see a copy of your wage statements, even if your employer doesn't automatically provide them.

Q: It's hard to do this alone. Who can help me?

A: You do not have to confront your employer alone, advocates say. If you believe your employer stole your wages, you have several avenues for help.

You can connect with a worker center in your industry. There, organizers will help you understand your rights and options and support you if you file a wage claim.

You can file a claim with the California Labor Commissioner on your computer, tablet or cell phone. It would be useful to have your notes about your paychecks and hours worked on hand. The state agency also runs an informational website explaining workers’ rights in English and Spanish.

Similarly, you can take federal action and file a complaint online with the U.S. Department of Labor or reach out to one of its nine regional offices.

The state and federal agencies advise workers to keep copies of pay stubs and records of hours worked. Neither agency will ask about your immigration status. Their services are free and confidential.

Some workers choose to hire their own lawyers and pursue private legal action. Gonzalez says that can be costly. She recommends connecting with worker centers or labor organizations whose legal partners do pro bono work.

Q: What can I expect from visiting a worker center?

A: Worker centers vary across the state. Some, like the California Domestic Workers Coalition or the Garment Workers Center, are industry specific.

Others, like the Los Angeles Black Worker Center or the Pilipino Workers Center in Los Angeles, organize low-wage workers in specific ethnic groups.

Gonzalez says in your first meeting at a worker center, generally a worker advocate will conduct an intake interview to get to know the worker and their situation. They'll explain your rights to everything from minimum wage to sick leave.

Often when multiple workers from a single employer come forward, the worker center may refer the cases to the Labor Commissioner's Office. Its Bureau of Field Enforcement investigates employers for possible financial penalties and citations.

To find a worker center in your area, Gonzalez recommends using social media to connect with unions or other labor organizations near you. Or you can start with this sample list:

This article was originally published by CalMatters.